How to prepare a project brief for an artificial putting green quotation
Area alone may not be enough for a putting-green quotation. A short brief should explain the intended use, measured layout, existing ground and required scope.
The first detail in a putting-green enquiry is often its total area. Yet two spaces of the same size may have different uses, shapes, existing ground conditions and delivery requirements. A short project brief helps suppliers assess the same scope and makes their quotations easier to compare.
The purpose of the brief is not to select a product before the requirements are known. It is to give procurement and project teams a shared starting point. A private practice area, a hotel guest facility and a surface governed by a detailed project specification should not automatically receive the same solution.
Define the intended use
Will the area support putting practice, recreational use or a specific project requirement? Is it indoors or outdoors? What level and type of use is expected? Will it sit beside separate tee, fairway or landscaped areas?
These distinctions help direct the enquiry to the right product group. A surface considered for a putting green should not automatically be treated as suitable for another golf application. If performance requirements matter, the project team should define the characteristic and assessment method rather than relying on the word “professional”.
Include a measured layout and site information
Provide a drawing showing the boundaries, curves, edge details and proposed hole locations, together with its revision. State whether dimensions and quantities are approximate or confirmed. An estimated area should not be treated as a final order quantity.
Current photographs help explain the site, but they do not establish exact levels, slopes or drainage adequacy. Describe the existing ground, known surface issues and available infrastructure information separately. The responsible project team should confirm any required measurements and installation details.
Separate the turf from the installation scope
One quotation may cover only the turf. Another may also include jointing materials, accessories or installation. Make the following items visible in the comparison:
- Artificial turf and the product code proposed for the order.
- Materials for cuts, seams and edge details.
- Infill or other system components where required by the chosen product and project.
- Existing ground preparation and any infrastructure work.
- Inclusion or exclusion of transport, unloading, installation and site checks.
- Technical documentation, maintenance information and any written warranty scope.
This list does not mean that every item is required on every project. It makes the required scope and responsibility clear before the comparison. Aligning scope first reduces the risk of treating two different packages as the same job.
Match samples and documents to the proposed product
A sample helps assess appearance and texture. It does not, by itself, demonstrate the playing behaviour or long-term performance of the finished area. Match the sample code to the proposed product and record the technical data sheet date and revision.
Where a project requires a test report or conformity document, review which product and system configuration it covers. A report for a similar-looking product should not be transferred to the selected one. An unverified ball-roll speed or service-life figure should not become a stated product property in the quotation.
The RHB Grass Golf Green Turf page provides routes to request product information, a sample and technical documentation.
Prepare a short enquiry brief
Use the following fields for an initial review:
| Field | Information to provide |
|---|---|
| Location | Country, city and delivery point |
| Intended use | Putting, practice, guest use or the purpose stated in the project specification |
| Area and geometry | Measured drawing, estimated or confirmed quantity and revision date |
| Existing site | Indoor or outdoor setting, ground information, current photographs and known issues |
| Scope | Material supply only or any additional installation and logistics services requested |
| Documents | Product data, sample, installation and maintenance information; relevant test scope if required |
| Target programme | Requested date and any phased delivery need |
| Decision contacts | Technical reviewer and procurement contact |
A requested date is not a supplier-confirmed delivery commitment. Product selection, quantities, scope and timing should be confirmed together after the enquiry is reviewed.
Compare quotations against the same revision
If one quotation uses an earlier layout and another uses revised quantities, their totals do not describe the same scope. Issue the same brief and drawing revision to each party. Ask for clarification on missing items instead of assuming they are included.
Share your putting-green layout, intended use and delivery requirements through the RHB Group contact page to request a product review.
Frequently asked questions
Is total area enough to place a final order
Final quantities should consider the area geometry, cuts and seams, and the supply dimensions of the chosen product. An estimated area supports the first discussion but is not a complete order calculation.
Does a sample demonstrate the performance of the full green
No. A sample supports a review of appearance and texture. Project performance requirements should be assessed through the relevant product and system documentation and, where needed, defined site checks.
Can the same product be used for a putting green and a tee area
The uses may differ. Review suitability against the product documentation and project requirements rather than assuming one product is appropriate for both.
